How it works

Context before. Decisions during. Tracked work after.

Collabix runs alongside your meeting — preparing the room, validating decisions live, and syncing the result into the tools you already use. Here's the full flow.

Become a Founding Partner See the flow
The flow

One meeting, three moments where the work actually moves.

The same loop runs on every recurring ceremony — sprint planning, standup, refinement. Collabix never replaces your tools; it connects the moment a decision is made to the place the work lives.

1Before — it prepares the room.

Context Snapshot

Collabix pulls the relevant state from your real work into one focused snapshot — so the meeting starts from reality, not a blank call. Not more data. The right context.

  • Backlog state, owners, and capacity
  • Open decisions, blockers, and dependencies
  • Relevant docs and previous decisions
  • So "Task 1 is blocked" means something the moment it's said
Context Snapshot · ready before the call Everyone enters with the same current picture.
Sprint goal & open decisions✓
Owners & capacity✓
Blockers & dependencies✓
Last sprint's decisions✓

2During — it validates decisions live.

Live Validation

As decisions emerge, Collabix surfaces only what changes the decision, the risk, or the work — and flags when the discussion contradicts the team's own record, while everyone can still fix it. AI suggests; humans approve.

  • Detects decisions, owners, and risks in the flow of talk
  • Catches conflicts with prior decisions and dependencies
  • Nothing changes until a human approves it
Live validation · in the meeting
"Let's push the launch to Friday."

That contradicts last sprint's release decision and the dependency on Task 1. Confirm the change?

Confirm changeKeep original

3After — it becomes tracked work.

Sync to your tools

Approved decisions become execution-grade work items in the tools the team already uses — with the owner, due date, and reasoning attached. No after-meeting reconstruction.

  • Work items created in Jira or Azure DevOps
  • Owner, due date, and decision context carried over
  • Visible to people who weren't in the room
Created in your tools Approved decisions, now tracked work.
Jira · 3 items created✓
Azure DevOps · 1 item updated✓
Owner & reason attached✓
Why behind every decision

Your team remembers why.

Every approved decision lands on a Decision Timeline with the context that drove it. When priorities shift, the reasoning doesn't vanish — you can rewind the team and ask why.

  • "Why did we change priority on X in March?" — answered from the record
  • Retros and reviews start from the actual decision trail
  • The longer you run, the sharper the context gets — the part a broad suite doesn't sharpen

We measure what matters — action acceptance, rewrite rate, and noise — not transcript length.

Decision Timeline
Launch moved to FridayApproved by Anna · ties to Task 1 dependency
Priority raised on PaymentsApproved by Dev lead · context: customer LOI
Refinement scope trimmedApproved by team · capacity at 80%
Works with your stack

It works inside the stack you already run.

Built on MCP, one connector layer spans the whole stack — meetings on one side, work trackers on the other, with updates, calendars, and context sources closing the loop.

Work trackers · certified
Jira Azure DevOps

Where approved decisions become tracked work. Certified means the full context syncs — priorities, owners, epics, links — not just a task title.

Meetings · live
Teams Zoom Google Meet

Where the conversation happens.

Your stack · certified on demand
Linearnext ClickUpnext Asanaon demand Trelloon demand Mondayon demand Planneron demand

Founding partners co-prioritise what we certify next — your tracker leads the queue.

Updates & follow-ups
Slack Teams Gmail Outlook

Summaries, decisions, and follow-ups land where your team already reads them.

Calendars
Google Calendar Outlook Calendar

Follow-up sessions go straight onto the calendar — scheduling is part of the flow.

Context sources · read-only
Drive / OneDrive SharePoint Confluence Notion GitHub

We read these for context — we never store your tasks here.

One layer, your whole stack. We feed your PM tools. We never compete with them.

Your way of working

Works the way your team already works — Scrum, Kanban, or your own mix.

Scrum, Kanban, a custom hybrid — Collabix adapts to your ceremonies instead of imposing a new process. Process subordinate to outcome, made visible.

Scrum Kanban Hybrid Custom cadence
Trust & security

Built for real team data, with human control at the center.

Enterprise-grade foundations with human control at the center — human approval by default, tenant isolation, and a Microsoft Azure foundation.

Human-in-the-loopCandidate actions wait for review. Nothing lands in your tools unapproved.
Microsoft Azure foundationBuilt on Azure, Azure OpenAI, and Azure AI Search.
Tenant-isolatedEach workspace is designed around isolated memory, storage, and integrations.
GDPR-alignedDesigned for EU and US deployment needs and privacy guardrails.
We feed, never storeTasks live in your tracker; context sources are read-only.
Microsoft for StartupsLevel 3 — backed by Microsoft's startup program.
Next step

See the flow on your own meetings.

Become a founding partner and we'll set this up around your real ceremonies, your stack, and your way of working.

Become a Founding Partner Book a fit call